·  Office Administrator  

·  Hogrefe Ltd, Oxford

·  Contract: maternity cover

We are searching for an office administrator to join our finance team in central Oxford for a part-time maternity cover position.

The role is varied and will cover finance and general administration tasks. This is a fantastic opportunity to gain a broad understanding of how finance integrates with the business as a whole.

The successful candidate will be computer literate and experienced in Excel with a proven history of accuracy. The ability to work well both independently as well as part of a team, and the capability to work well under pressure are important attributes of the role.

As you will be working in a small team, it is important that you can adapt to a changing environment and have a flexible outlook.

Role Responsibilities

·         Copy invoice/customer statements; invoice filing, scanning and archiving

·         Processing and filing daily point of sale receipts/credit card transaction summary details/PODs

·         Assembling specific test products

·         Processing customer orders and returns

·         Assisting with purchase ledger: distribution of invoices & matching invoices/delivery notes, statement reconciliation, BACs filing

·         Stationery orders for office; buzzer, post and reception duties as needed

·         Assisting with warehousing tasks, such as stocktaking and receipts of deliveries of inventories

·         Providing basic leave cover for finance team tasks

·         Communicating effectively with internal and external bodies to resolve queries

·         Supporting process improvements

·         Ad-hoc reports and tasks

Person Specification

·         Experience producing and interpreting financial data and reports

·         Experience within a finance environment

·         Great with numbers

·         Excellent attention to detail and good organisation skills

·         Excellent relationship building skills

·         Strong customer service focus and excellent communications skills